Minutes_archive 2009-2017

INDEX

                                 

Kidlink Association Annual Meeting Minutes

Bonnie Thurber, Chair — Terry Smith, Secretary

  1. Call to Order. (February 1) The Annual Kidlink Association Meeting was called to order in the Kidlink Association Google Group. The chairman, Stellan Kinberg opened the Annual Meeting.

  2. Registration of members participating in the meeting. Members confirmed they are receiving annual meeting emails. All of the voting members are in good standing with dues being paid to date. A number of previous members notified their intention to remain as members.

  3. Election of meeting chairman and secretary. Members have voted Bonnie Thurber as Annual chairman and Terry Smith as Annual Meeting secretary.

  4. Election of meeting minutes verifier and vote counter. Members voted Pia Avolio as vote counter and Manoel Araujo Filho as meeting minutes verifier.

  5.  Approval of meeting notice (to be sent at least one month before call of order). Kidlink members voted to approve the meeting notice which is found at http://www.kidlink.net/kidlink-association/am-2018/.

  6. Adoption of the meeting agenda. Kidlink members have voted to adopt the Annual Meeting agenda.

  7.  The Board’s Financial Statement 2017, Annual Report 2017 and Annual Plan 2018. Kidlink members have voted to approve the Financial Statement 2017, Annual Report 2017 and Annual Plan 2018.

  8.  Auditor’s review of The Annual Report and Financial Statement. Angelo Martinell, our Auditor sent us the review for 2017. It is linked now from http://www.kidlink.net/financial-statement-2018/. We have not voted on this.

  9. The Annual Plan 2018 is included in number 7.

  10.  Approving of the previous Board’s work. (= grant discharge to the Board). Current Kidlink members have voted to approve the previous board’s work.

    11. Establishing membership dues. Kidlink members have voted to approve membership dues.

  11. Motions from the Board and the Members. Pia’s Kid Art motion: Kid Art can be a good project around which to gather young people who love Art. And this is mainly the best way to celebrate and keep alive the Annetove memory and the great work she made in Kidlink. Kidlink members have voted to approve this motion.

  12. Election of ordinary members and AofA revision article 13. 4 (four) deputy members instead of 3 (three). Members approved the AofA revision.

  13.  Election of 4 (four) deputy members for one year terms
    New Deputy Board members are:
  • Govinda Panthy from Nepal,
  • Mary Roenneberg from USA,
  • Lusine Jhangiryan from Russia, and
  • Hugo Maldonado Figueroa from Mexico.

Votes were emailed to and tallied by gio.simonetti.2145@gmail.com.

  1. Election of ordinary Board members.
    The following members were elected:
  • Stellan Kinberg (chairman until 2021),
  • Larissa Tarasevich (ordinary member until 2021);
  • Manoel Araujo (ordinary member until 2021)
  1. Election of one auditor for a one year term. Members have elected Angelo Martinelli as Kidlink auditor for 2018.

  2.  Approval of 2018 Board meeting minutes for the Year .

  3. Closing of the Annual Meeting. (approximately at the end of March)

Signature of the Secretary (Terry K. Smith) ______________________

Date ______________________

Signature of the Verifier (Manoel Araujo)  ______________________________  

Date __________________________________

 


Kidlink Association Annual Meeting Minutes for 2017

Terry Smith, Secretary

1. Call to Order. (February 1) The Annual Kidlink Association Meeting was called to order in the Kidlink Associaiton Google Group. The chairman, Stellan Kinberg opened the Annual Meeting 2017.

2. Registration of members participating in the meeting. Members confirmed they are receiving annual meeting emails. All voting members are in good standing with dues paid to date. 

3. Election of meeting chairman and secretary. Members have voted Bonnie Thurber as Annual chairman and Terry Smith as Annual Meeting secretary.

4. Election of meeting minutes verifier and vote counter. Members voted Pia Avolio as vote counter and Joyce Fisher as meeting minutes verifier.

5.  Approval of meeting notice (to be sent at least one month before call of order). Members voted to approve the meeting notice.

6.  Adoption of the meeting agenda. Members have voted to adopt the Annual Meeting agenda.

7.  The Board’s Financial Statement 2016, Annual Report 2016 and Annual Plan 2017. Members have voted to approve the Financial Statement 2016, the Annual Report 2016, and the Annual Plan 2017.

8.  Auditor’s review of The Annual Report and Financial Statement. Members voted to approve the auditor’s review of the Annual Report and Financial Statement.

9.  Approving of the previous Board’s work. (= grant discharge to the Board). Members have voted to approve the previous board’s work.

10. Establishing membership dues. Members have voted to establish membership dues as stated on the Kidlink KA Membership Fees page for 2017: http://www.kidlink.org/drupal/fees.

11.  Motions from the Board and the Members. Motions were made and seconded for new members: Anil Vithanage and Lucine Jhangiryan. Continuing Kidlink Association members at large: Terry Smith, Domenico Filippini (and Kidlink Treasurer), and Bonnie Thurber. Pia Avolio de Martino continues as Deputy Chairman, Kidlink Association, Italy.

12.  Election of deputy members for one year terms. Lucine Jhangiryan from Russia was elected by board members. Returning Deputy Board members are Korey Kara from Turkey and Joyce Fisher from USA.

13.  Election of ordinary members. Anil Vithanage, Board Member at Large, SriLanka was elected by board members.

14.  Election of one auditor for a one year term. Members have elected Angelo Martinelli as Kidlink auditor for 2017.

15.  Approval of Annual Meeting 2016 Minutes. The Annual Meeting minutes have been approved by the members.

16. Closing of the Annual Meeting. Bobbie Thurber, annual meeting chair, closed the annual meeting proceedings on March 25, 2017.


 The Kidlink Association Annual Meeting February 1, 2016

1. Call to order. On February 1, 2016  in the Kidlink Association Google group:
The chairman Stellan Kinberg opened the Annual Meeting 2016 in https://groups.google.com/forum/#!forum/kidlink-association.

2. Registration of members:
Chairman Stellan Kinberg asked members to confirm they are receiving annual meeting emails. All voting members are in good standing with dues paid to date. 

3. Election of meeting chairman and secretary.  Members  have voted  Bonnie Thurber as Annual Meeting chairman and Terry Smith as Annual Meeting secretary.

4. Election of votes counter and meeting minutes verifier. Members voted Pia Avolio as votes counter and Joyce Fisher as meeting minutes verifier.
 
5. Approval of the Annual Meeting notice. Members votes to approve.
 
6. Adoption of the 2016 Annual Meeting Agenda. Memvbers voted to adopt.
 
7. Vote on members having read and approved the Annual Report for 2015 and the Annual Plan for 2016. Members voted YES on this.
 
8. Vote on the Auditor’s review of the Annual Report and Financial Statement. Approved by members vote.
 
9. Approval of the previous board’s work (grant discharge to the board). Members voted to grant discharge to the board.
 
10. Vote to approve the board members; action of raising the dues. Members voted to approve this action.
 
11. Vote on revisions: Errors were corrected in AoA revisions made in 2012 and 2015. Members votes to approve the revisions.
 
12. Election of three deputy members for one-year terms: Joyce Fisher, Koray Kara, and Julia Karaban. Members voted and approved the election of these members.
 
13. Election of two ordinary members with terms until 2018 – Manoel Araujo FIhol and Endang Palupi. Members voted to approve the election of these members.
 
14. Election of one Auditor for one year term. Members elected Angelo Martinelli.
 
15. Election of the Chairman.  Stellan Kinberg was elected Chairman by the members for a term until 2018.
 
16. Election of ordinary member. Bonnie Thurber was elected as an ordinary member until 2018.
 
17. Annual meeting minutes verified:  On Apirl 14, 2016 by;  Joyce Fisher at 9:22 eastern Standard time this meeting was adjourned.
 

Annual Kidlink Association Meeting Minutes 2015

Kidlink Association c/o Stellan Kinberg
Bondegärdet 19, 42433 Angered,Sweden

 1. Call to order. On the 2nd day of February, 2015, The Annual Kidlink Association Meeting was Called to order:
The chairman Stellan Kinberg opened the Annual Meeting 2015 in https://groups.google.com/forum/#!forum/kidlink-association 

2. Registration of members:
Chairman Stellan Kinberg asked members to confirm they are receiving annual meeting emails. All voting members are in good standing with dues paid to date.

3. Election of meeting chairman . On the 2 of February 2015 The Kidlink Association elected its Annual meeting Chairman 

Bonnie Thurber was elected chairperson of the meeting. 

4. Election of meeting secretary and minutes verifier and votes counter. 
On the 8 day of February 2015 Joyce Fisher was elected secretary of the meeting and Pia Avolio de Martino was elected as minutes verifier and vote counter.

5. Approval of meeting notice: on the 14 day of February the Kidlink Association Meeting Notice was approved:
The Annual meeting 2015 notice was sent 31/1 2015 according to the AofA rules http://www.kidlink.org/drupal/aofa. The majority of members confirmed and approved the meeting notice.

 6. Adoption of the meeting agenda: On 19 of February 2015 vote to approve the Annual Meeting notice was called:
The meeting agenda as documented in the Annual Meeting notice http://www.kidlink.org/drupal/node/366 was approved by a majority vote

7.8. The Board’s Annual Report and Financial Statement with the Auditor’s review. On 21 of February 2015 the Board’s Annual Report 2014, Financial Statement 2014 and Annual Plan 2015 was presented to the membership:

The Board’s Annual Report 2014 and Plan 2015 : http://www.kidlink.org/drupal/node/403 
Financial Statement 2014http://www.kidlink.org/drupal/node/408
On the 25 of February the majority of members confirmed and approved the Board’s Annual Report 2014, Financial Statement 2014 and Annual Plan 2015.

9.  Approving of the previous Boards work. On the 28  of February 2015 after review of the Kidlink Board of directors work:
The Kidlink Association members voted to grant discharge to the Board for 2014. Thus granting approval of the Board of director previous work.

10, Establishing membership duesMembership dues as listed in http://www.kidlink.org/drupal/fees.  On the 1 of March membership dues were approved by a majority of members who confirm to be  satisfied with this dues structure

11. Motions from the Board and the Members.   No motions from Members
The board sent to the members a Aofa revision suggestions.

11 a. AofA Revisions at http://www.kidlink.org/drupal/node/407
On the 6 of March The AofA revisions were approved by two thirds of the Kidlink Association membership

12. Election of three ordinary members for three years term: Joyce Fisher, David Donat and Larisa Tarasevich were nominated and voted in as ordinary members until 2018 by a majority vote. 

13. Election of three deputy members for 0ne year term:  Julia Karaban, Theresa Aleen and Manoel Araujo Filho  were elected by secret ballot by the Association members, as deputy members for one year terms
The Board has made some changes in roles: Stellan remains Chairman. Pia Avolio de Martino is now Deputy Chairman. Domenico FIlippini is now Treasurer. Bonnie is now a regular board member.

14. Election of auditor for a one year term: There were no nominations.  No auditor elected .

15. Vote to approve the minutes as writtten:  

16. Closing of the meeting: 1 of April 2015


Annual Kidlink Association Meeting Minutes 2014

 

Kidlink Association c/o Stellan Kinberg
Bondegärdet 19, 42433 Angered , Sweden

1. Call to order. On the 1st of February 2014 The Annual Kidlind Association Meeting was Called to order:

The chairman Stellan Kinberg opened the Annual Meeting 2014 in https://groups.google.com/forum/#!forum/kidlink-association 

2. Registration of members participating in the meeting:

Chairman Stellan Kinberg asked members to confirm they are receiving annual meeting emails. 

3. Election of meeting chairman and secretary. On the 9th of February 2014 The Kidlink Association elected its Annual meeting Chairman and Secretary:

Bonnie Thurber was elected chairperson of the meeting. Joyce Fisher was elected secretary of the meeting

4. Election of meeting minutes verifier and votes counter. On the 12th of Febuary 2014 the Kidink Association elected The Annual meeting minutes verifier and vote counter:

On the 10th of February 2014 Pia Avolio de Martino was nominated as minutes verifier and vote counter.  On the 12th of February Pia Avolio de Martino was elected vote counter and meeting minutes verifier by a majority vote.

5. Approval of meeting notice.  On the 13th of February 2014 the Kidlink Association Meeting Notice was approved:

The Annual meeting 2014 notice was sent 31/1 2014 according to the AofA rules http://www.kidlink.org/drupal/aofa. The majority of members confirmed and approved the meeting notice.

6. Adoption of the meeting agenda: On 14th of February 2014 the Membership Board Adopted the Meeting agenda:

A AofA revision for 2014 was suggested by the Board. This will be discussed in issue 11. The Board was provided time for motions from the Board Members. Joyce made a motion since we have new members at the Annual  meeting that may unfamiliar with Roberts Rule of Order we grant a courtesy and  extend the ability to make a Motion deadline to February 25th. The Motion was made after the deadline. And was not cosiderer a viable motion. 

The meeting agenda as documented in the Annual Meeting notice http://www.kidlink.org/drupal/node/351 was approved by a majority vote

7. The Board’s Annual Report and Financial Statement. On 15th of February 2014 the Annual Report and Finacial Statement was presented to the membership:

Annual Report:  http://www.kidlink.org/drupal/AR-2013  

Fiinancial Statments: http://www.kidlink.org/drupal/node/352 Laurie and Lely had questions about how to donate more money into the new setup of the Paypal account as they were unsuccessful in their previous attemps to donate more. On the 17th of February Laurie verified her concerns were successfully resolved.

8. Auditors review of The Annual Report and Financial Statement. On the 19th of February 2014:

The auditor Anna de Pasquale Italy, presented the Auditor`s review 2014 http://www.kidlink.org/drupal/node/352 and was made available to answer questions from the members. No questions from the members were posted.

9. Approving of the previous Boards work. On the 22nd  of February 2014 after review of the Kidlink Board of directors work:

The Kidlink Association members voted to grant discharge to the Board for 2013.

Thus granting approval of the Board of director previous work.

10. Establishing membership dues was brought forth to the board  On the 22nd of February 2014: 

The Board has applied a discount for new Kidlink Association members 2014. This is documented in http://www.kidlink.org/drupal/fees. Membership dues as listed were approved by a a majority

11. Motions from the Board and the Members. On the 28th of February 2014: 

The board sent to the members a Aofa revision suggestion the 31/12.

Article 15 – Removal of this article.
Article 13 – Removal of “two youth representatives,”
Article 11 – Member Meetings. Removal of “election of two student representative members for a one year term”
Article 13  “The activities of this association shall be managed by a Board of Directors consisting of seven members.” is changed to “The activities of this association shall be managed by a Board of Directors consisting of eight ordinary members and three deputy members”

The Aofa revisions were approved by two thirds of the Kidlink Association membership

No motions from the members were sent to the board according to the Aofa art 9.

12. Election of two ordinary Board members for a three year term. On the 26th of February 2014:

 Pia Avolio de Martino and Terry Smith were nominated and voted in as ordinary members until 2017 by a majority vote. 

13. Election of three deputy members for one year terms.  On the 16th of March 2014:

David Donat, Larisa Tarasevich, Govinda Prasad, and Theresa Allen were nominated for deputy Board Members.Theresa Allen, David Donat and Larisa Tarasevich were elected by secret ballot by the Association members, as deputy members for one year terms.

14. Election of two youth representatives for a one year term.  On the 28th of  February 2014:

This issue was canceled as the AofA revision implied the removal of these chairs. 

15. Election of one auditor for a one year term. On the 19th  of March 2014:

The Board nominated Anna de Pasquale, from Italy to be the auditor for 2014. Anna de Pasquale, Italy was elected by the  majority of the Association Board to serve a one year tearm as Audtior of the Kidlink Association.

16. Approval of Annual Meeting 2014 Minutes. The Minutes were appoved by the majority on the 29th of March  2014.

These Annual meeting minutes 2014 written by Joyce Fisher were approved by Pia Avolio de Martino. 

17. Closing of the Annual Meeting on March 29th 2014 

Joyce Fisher

Kidlink Association Annual Meeting Secretary 2014

Pia Avolio de Martino

Kidlink Association Annual Meeting Minutes verifier 2014

Stellan Kinberg

Kidlink Association President

 


Annual Meeting Minutes 2013

I. Call to order. (1 February)

!!. Registration of members participating in the meeting.

List participating members names here.

III. Election of meeting chairman and secretary. (14 February)

Bonnie Thurber was elected chairperson of the meeting
Larisa was elected secetary of the meeting

IV. Election of meeting minutes verifier and votes counter. (20 – 26 February)

Domenico Filippini was elected vote counter by majority.
Thersa Allan was elected meeting minutes varifier by majority.

V.  Approval of meeting notice. (8 February)
The meeting notice was approved by a majority.

VI. Adoption of the meeting agenda. (20 February)

The meeting agenda was approved by a majority of votes

A vote to move to item 10 while waiting for the auditor’s report was approved by majority vote.

VII. The Board’s Annual Report and Financial Statement. (June 25)

The Board’s Annual Report and Financial Statement were approved by the Association.
VIII. Auditors review of The Annual Report and Financial Statement. (May 25)
The Association approved the Annual Report and Financial Statement.

IX. Approving of the previous Boards work. (= grant discharge to the Board) (June 25)

The Board for 2012 was discharged by the Association.

X. Establishing membership dues. (18 February

Membership dues as listed at http://www.kidlink.org/drupal/fees were approved by a majority vote.

David Donat commented: I want to add to my vote the following reflection (sorry if my English is not good enough):

It would be possible to do it in another way? Our payment system, flexible according to GNI, seems to me not only fair, but also enriching for us.

I want Kidlink to be a cozy association with people all around the world. I want a partnership rich, not in money but in cultural and social diversity. I want everyone who wants to get involved in our association finds the door open to do it. 

XI. Motions from the Board and the Members. (NB! These motions must be sent to kidlink-association@googlegroups.com before 18 January 2013.)
There were no motions from the Board or Kidlink Members.
XII.  Election of two ordinary Board members for a three year term.

 Domenico Filippini, Joyce Fischer were elected by the Association.

XIII. Election of three deputy members for one year terms

 David Donat, Govinda Prasad, Larisa Tarasevich were elected by the Association.

XIV. Election of two youth representatives for a one year term.

Ambika  Khurana, Veronica Tarasevich were elected by the Association.

XV. Election of one auditor for a one year term. (20 February)
This election did not take place. The Kidlink Board will be looking for an audior and hopes all members will take part in the search.

XVI. Approval of Annual Meeting 2012 Minutes. (26 February)

XVII. Closing of the Annual Meeting. (28 February)


The Kidlink Association Annual Meeting
Starting 1th day of February, 2012

Voting Members in this meeting are:

A-Anne-ToveV, A-EygloB, A-DanW, A-DomenicoF, A-GraziellaS, A-PiaA (Board member), A-AndreaS, A-StellanK (Board member), A-HanneW, A-BonnieT (Board member), A-BobD, A-TerryS, A-BeverlynF, A-PattiW, A-TheresaA, A-BentK, A-LelyN, A-EpiS (Board member), A-Jayshree, A-OddP, A-DavidD, A-JoyceF, A-FerdiS, A-LuisP

1. Call to order

• The Kidlink Association chairman Stellan Kinberg opened the meeting in the Kidlink Association Google group (KAGG) , http://groups.google.com/group/kidlink-association.

2. Registration of members participating in the meeting

• The Kidlink Association (KA) chairman asked the members to reply by email to confirm the member’s participation and that they receive the Annual Meeting emails sent to kidlink-association@googlegroups.com.
• The KA chairman concluded that:
a.  24 KA members have paid the dues before the 31 January 2012 and are therefore allowed to vote during the KA Annual Meeting 2012.  The member list is available at www.kidlink.org/drupal/node70. .
b.  Anyone of the 24 KA members mentioned in [a] may give her/his vote regardless if he/she replied to this registration or not.
c.  Voting on AofA Amendments:  19 have replied to the registration.  See column 2 in www.kidlink.org/drupal/node70.  At least 16 (2/3 of 26) Kidlink Association member have to vote for an AofA Amendment to be approved.
d.  For all other votes:  At least 8 (35% of the 24 KA members) must give a vote, to have an approved voting.  If 8 members vote during a Board member election and 5 (50% +1) votes for a NAME, that NAME is elected.

3. Election of meeting chairman and secretary (6 Feb)

• Chairman nominations: Bonnie Thurber was elected by acclamation
• Secretary nominations: Theresa Allen was elected by acclamation

4. Approval of Annual Meeting 2011 Minutes

• Epi Sepulveda, the elected Annual Meeting Minutes verifier, sent a report about the Annual Meeting 2011 Minutes.
• Members unanimously approved The Annual Meeting 2011 Minutes.

5. Election of meeting minutes verifier and a responsible for counting the votes

• Responsible for counting the votes: Epi Sepulveda was elected by acclamation.
• Meeting minutes verifier: Epi Sepulveda was elected by acclamation.

6. Meeting notice approval   

• According to AofA art 8 “Members are invited by email to all official member meetings at least thirty days before the scheduled meeting.”
• Members unanimously approved the meeting notice.

7. Adoption of the agenda

Annual Meeting 2012 Agenda
(dates are approximate)  

 

  1. Call to order. (1 February)
  2. Registration of members participating in the meeting. (1 February)
  3. Election of meeting chairman and secretary. (2 February)
  4. Election of meeting minutes verifier and votes counter. (4 February)
  5. Approval of meeting notice. (8 February)
  6. Adoption of the meeting agenda. (8 February)
  7. AofA Changes. (9 February)
  8. The Board’s Annual Report and Financial Statement. (14 February)
  9. Auditors review of The Annual Report and Financial Statement. (14 February)
  10. Approving of the previous Boards work. (Grant discharge to the Board) (18 February)
  11. Establishing membership dues. (18 February)
  12. Motions from the Board and the Members. (These motions must be sent to kidlink-association@googlegroups.com before 18 January 2011.)
  13. Election of Chairman and Treasurer for a three year terms.
  14. Election of one ordinary Board members for a two year term.
  15. Election of two deputy members for  one year terms.
  16. Election of one youth representative for a one year term. (May become two if AofA revision is accepted.)
  17. Election of one auditor for a one year term. (20 February)
  18. Approval of Annual Meeting 2011 Minutes. (26 February)
  19. Closing of the Annual Meeting. (28 February)

 

Members unanimously accepted the agenda.

Members unanimously agreed to raise the issue “Approval of Annual Meeting 2012 Minutes” immediately after the closing of the Annual Meeting.

8. AofA Changes

The members approved the following changes in the Articles of Association:  
(26 February)

Change proposals for the Annual Meeting 2012 are listed at http://www.kidlink.org/drupal/node/66 .
Kidlink Association AofA are available at http://www.kidlink.org/drupal/aofa
This document contains a copy of the Kidlink Association AofA and has proposal suggestions for the Annual Meeting 2012.

  1. Article 13. Vacancies is not defined in the text “Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the year.” must be followed by “Vacancy in the Board is when a Board member has not been able to follow the rules written in the Article 14 for at least three months without previously informing the Board of the vacancy.”
  2. Article 9 is unclear about the member dues payment time limit. The article says that the member “must pay member dues no later than 31/1”.  It does not say why the member must pay before the 31 January. Membership can be paid later but that the member will not be allowed to vote at the Annual Meeting for that year. We propose the text in Article 9 become “must pay member dues no later than 31 January to be allowed to vote at the Annual Meeting starting 1 Febuary that same year. Membership can be paid anytime durning the year for that year.”
  3. Article 13 says that the board must have one youth representative. We are proposing that the board should have two youth representatives. This makes an even number of board members,  but because we work to reach consensus, the even number may not be a problem.
  4. Article 11 states noting about the election for a one (1) year student representative. Issue 8 in the Annual Meeting agenda must be “election of one/two student representative members for a one year term.”.

9. Auditors review of the  Annual Report and Financial Statement

Christine Yannaka from Belgium approved the Board’s Annual Report and Financial Statement. The review signed by her has been sent to the chairman of the Kidlink Association, Stellan Kinberg.  The members got time to read the Board’s Annual Report and Financial Statement.

10. Approving of the previous Boards work. (Grant discharge to the Board)

The members accepted what the board has done and hold no regrets for the actions from or by the Board members of 2011.

11.  Establishing membership dues

The members approved the membership fee suggested by the Board. The flexible member due follows the Gross National Income per capita (GNI) of each country as established by the World Bank. Members pay from 1 USD to 26 USD depending on where they live.

12.  Member motions

The members agreed in order to have a place in the Agenda for 2011, member motions must be sent to the google group before 31 December, 2012.

13. Election of Chairman and Treasurer for a three year terms.

Board member nominations: Stellan Kinberg, Chairman and Bonnie Thurber, Treasurer.

14. Election of one ordinary Board member for a two year term.

One nomination for ordinary board member: Theresa Allen

15.  Election of two deputy members for one year terms.

Deputy members for 1-year terms:  Ferdi Serim and Joyce Fischer

16.  Election of two youth representatives for a one year term.
Lejla C and Meghan A were elected youth representatives.

17. Election of one auditor for one year term.

Christine Yannaka, Belgium, was elected as auditor.

18.  Approval of Annual Meeting 2011 Minutes

Waiting approval

19. Closing of the Annual Meeting.

The Chairman Bonnie Thurber closed the meeting on 14 April, 2012.


The Kidlink Association Annual Meeting
Starting 1th day of February, 2011 
 

Voting Members in this meeting are:

A-Anne-ToveV, A-EygloB, A-DanW, A-DomenicoF, A-GraziellaS, A-PiaA (Board member), A-AndreaS, A-StellanK (Board member), A-HanneW, A-BonnieT (Board member), A-BobD, A-OscarB (Board member), A-LaurieW, A-TerryS, A-BeverlynF, A-PattiW, A-TheresaA, A-ErnestA, A-BentK, A-KnutB, A-LelyN, A-SilviaC, A-EpiS (Board member), A-FabiolaR, A-MaraN, A-Jayshree, A-OddP.

 

1. Call to order 
 

The Kidlink Association chairman Stellan Kinberg opened the meeting in the Kidlink Association Google group (KAGG) , http://groups.google.com/group/kidlink-association.

 

2. Registration of members participating in the meeting
 
The Kidlink Association (KA) chairman asked the members to reply by email to confirm the member’s participation and that they receive the Annual Meeting emails sent to kidlink-association@googlegroups.com.
• The KA chairman concluded that:
a.  26 KA members have paid the dues before the 31 January 2011 and are therefore allowed to vote during the KA Annual Meeting 2011.  The member list is available at http://www.kidlink.org/kidspace/start.php?HoldNode=28265.
b.  Anyone of the 26 KA members mentioned in [a] may give her/his vote regardless if he/she replied to this registration or not.
c.  Voting on AofA Amendments:  23 have replied to the registration.  See column 1 in http://www.kidlink.org/kidspace/start.php?HoldNode=28265.  At least 18 (2/3 of 26) Kidlink Association member have to vote for an AofA Amendment to be approved.
d.  For all other votes:  At least 10 (35% of the 26 KA members) must give a vote, to have an approved voting.  If 10 members vote during a Board member election and 6 (50% +1) votes for a NAME, that NAME is elected.

 

3. Election of meeting chairman and secretary (6 Feb)
 
Chairman nominations: Bonnie Thurber was elected by acclamation

Secretary nominations: Theresa Allen was elected by acclamation

 

4. Approval of Annual Meeting 2010 Minutes

 

• Epi Sepulveda, the elected Annual Meeting Minutes verifier, sent a report about the Annual Meeting 2010 Minutes.

• Members unanimously approved The Annual Meeting 2010 Minutes.
 
5. Election of meeting minutes verifier and a responsible for counting the votes
 
Responsible for counting the votes: Epi Sepulveda was elected by acclamation.
Meeting minutes verifier: Epi Sepulveda was elected by acclamation.
 
6. Meeting notice approval   
 
According to AofA art 10 “Members are invited by email to all official member meetings at least thirty days before the scheduled meeting.” 
Members unanimously approved the meeting notice.
 
7. Adoption of the agenda 
 
Annual Meeting 2011 Agenda  
 
1. Call to order
2. Registration of members participating in the meeting
3. Election of meeting chairman and secretary
4. Approval of Annual Meeting 2010 Minutes
5. Election of meeting minutes verifier and a responsible for counting the votes (4 February)
6. Meeting notice approval
7. Adoption of the agenda
8. AofA Changes
9. Annual report and financial statement
10. Accountants report about annual report and financial statement
11. Grant discharge to the Board
12. Member dues
13. Member motions (Must be sent to kidlink-association@googlegroups.com before 18 January 2011)
14. Election of new Board members
15. Election of one/two accountants for one year term
16. Election of a new election committee for one year term
17. Closing of the Annual Meeting.  
 
Members unanimously accepted the agenda.
 
Members unanimously agreed to raise the issue “Approval of Annual Meeting 2011 Minutes” immediately after the closing of the Annual Meeting.
 
8. AofA Changes
 
The members approved the following changes in the Articles of Association:  
 
(9 February) The article 17, “Initial Acceptance” as it is depreciated, is removed.
 
 

 

9. Auditors review of the  Annual Report and Financial Statement
 
Christine Yannaka from Belgium approved the Board’s Annual Report and Financial Statement. The review signed by her has been sent to the chairman of the Kidlink Association, Stellan Kinberg.  The members got time to read the Board’s Annual Report and Financial Statement. 
 

 

10. Grant discharge of the board 

 

The members accepted what the board has done and hold no regrets for the actions from or by the Board members of 2010.

 

 
11.  Setting of member dues
 
The members approved the flexible membership fee suggested by the Board. The flexible member due follows the Gross National Income per capita (GNI) of each country as established by the World Bank. Members pay from 1 USD to 28 USD depending on where they live. 

 

 
 
12.  Member motions
 

 

The members agreed in order to have a place in the Agenda for 2010, member motions must be sent to the google group before 31 December, 2011.

 

 
 
13. Election of the other new Board member and Representative.
 
Board member nominations: Pia Avoilio, Deputy Chairman for 3 year term, and LejlaC, Youth Representative.
 
14. Election of three deputy members for one year term.
 
As there were 3 nominations for deputy members: Theresa Allen (Secretary), Joyce Fisher, and Mara Negrini.
 
 
15. Election of one auditor for one year term.
 
Christine Yannaka, Belgium, was elected as auditor.
 
16. Closing of the Annual Meeting.
 
The Chairman Bonnie Thurber closed the meeting on 9 May 2010.
 
 
 
 
Theresa Allen                                                      Epi Sepulveda
Secretary                                                             Meeting Minutes Verifier

 


 


The Kidlink Association Annual Meeting
Starting 1th day of February, 2010  
 
Voting Members in this meeting are:
 
A-AndreR (Board member), A-EygloB, A-DanW, A-DomenicoF, A-GraziellaS, A-PiaA (Board member), A-AndreaS, A-StellanK (Board member), A-HanneW, A-BonnieT (Board member), A-BobD, A-OscarB (Board member), A-LaurieW, A-ErnestA, A-TerryS, A-BeverlynF, A-PattiW, A-DavidD, A-JaneLa, A-BentK, A-LuisP, A-LelyN, A-Anne-ToveV, A-EpiS, A-FabiolaR, A-JoyB, A-SilviaC, A-Jayshree
 
1. Call to order 
 
The Kidlink Association chairman Stellan Kinberg opened the meeting in the Kidlink Association Google group (KAGG) , http://groups.google.com/group/kidlink-association..
 
The chairman informed the meeting that the Kidlink Association is an association between physical persons who have become members of the Association. The Association works to achieve a global youth dialog through several educational projects belonging to the “The Kidlink Project”. The authority of the Association is, in addition to the Board and Extraordinary member meetings, this Annual Meeting. All communication during the Annual Meeting is done through emails sent to kidlink-association@googlegroups.com. All members who paid their dues will receive these emails.
 
2. Registration of members participating in the meeting
 
The Kidlink Association (KA) chairman asked the members to reply by email to confirm the member’s participation and that they receive the Annual Meeting emails sent to kidlink-association@googlegroups.com.
 
The KA chairman concluded that:
      a. 28 KA member have paid the dues before the 31 January 2010 and are therefore allowed to vote during the KA Annual Meeting 2010. The member list is available in www.kidlink.org/kidspace/start.php?HoldNode=27605 
      b. Anyone of the 28 KA member mentioned in [a], may give her/his vote  regardless if he/she replied to this registration or not.
      c. Voting on AofA Amendments:  22 have replied to the registration. See column 1 in www.kidlink.org/kidspace/start.php?HoldNode=27605. At least 15 (at least two third of 22) Kidlink Association (KA) members  have to vote for an AofA Amendment to be approved. 
      d. For all other votes:  At least 10 (equals at least 35% of the 28 KA members) must give a vote, to have an approved voting. If eg 10 members votes during a Board member election and 6 (50%+1) votes for a NAME, that NAME is elected. 
 
3. Election of meeting chairman and secretary (6 Feb)
 
Chairman nominations: Bonnie Thurber was elected by acclamation
Secretary nominations: Stellan Kinberg was elected by acclamation
 
4. Approval of Annual Meeting 2009 Minutes
 
André Rombauts, the elected Annual Meeting Minutes verifier, sent a report about the Annual Meeting 2009 Minutes.
Members unanimously approved The Annual Meeting 2009 Minutes
 
5. Election of meeting minutes verifier and a responsible for counting the votes
 
Responsible for counting the votes: Epi Sepulveda was elected by acclamation.
Meeting minutes verifier: Dan Wheeler was elected by acclamation.
 
6. Meeting notice approval   
 
According to AofA art 10 “Members are invited by email to all official member meetings at least thirty days before the scheduled meeting.” 
Members unanimously approved the meeting notice.
 
7. Adoption of the agenda 
 
Annual Meeting 2010 Agenda  
 
1. Call to order
2. Registration of members participating in the meeting
3. Election of meeting chairman and secretary
4. Approval of Annual Meeting 2009 Minutes
5. Election of meeting minutes verifier and a responsible for counting the votes (4 February)
6. Meeting notice approval
7. Adoption of the agenda
8. AofA Changes
9. Annual report and financial statement
10. Accountants report about annual report and financial statement
11. Grant discharge to the Board
12. Member dues
13. Member motions (Must be sent to kidlink-association@googlegroups.com before 18 January 2010)
14. Election of new Board members
15. Election of one/two accountants for one year term
16. Election of a new election committee for one year term
17. Closing of the Annual Meeting. (28 February) 
 
Members unanimously accepted the agenda.
 
Members unanimously agreed to raise the issue “Approval of Annual Meeting 2010 Minutes” immediately after the closing of the Annual Meeting.
 
8. AofA Changes
 
The members approved the following changes in the Articles of Association:  
 
Article 4 – Financial year and sign for the Association.
 The text “The chairman and the treasurer are those who firm for the Association. They are the official representatives for the Association in all legally-binding negotiations.” is removed and substituted with “The chairman and the treasurer can sign individually. They are the official representatives for the Association in all legally-binding negotiations.The vice-chairman takes over the Chairman’s authority to sign for the Kidlink Association, if he/she is hindered from executing it.” is added.
 
Article 6 – Amendments
The text “Appendices containing organizational information shall not require a vote of the membership for modification. They may be modified by a two third vote of the Board.” is removed from the article.
 
Article 11 – Member meetings
“Annual meetings has also this agenda:  
 
1. The Board’s Annual Report and Financial statement.
2. auditors review of the  Annual Report and Financial Statement
3. approving of the previous Boards work
4. setting of member dues
5. election of Chairman and Treasurer for three year term
6. election of the other new Board members for three year term.
7. election of three deputy members for one year term.
8. election of one auditor for one year term. Auditors must not be public authorized Auditors. If the election of an auditor is not possible during the Annual, it can be done with an email meeting election before the month of November.
 
Article 14 –  The Board Responsibilities.
The Annual Meeting elects the treasurer. The Board is therefore responsible for “electing deputy chairman and the secretary” and to “share the balance to the auditor”
 
Article 15 –  Committees. 
A Youth Committee is added to the permanent committees with this text “Youth Committee – This committee is lead by the Board Youth representative.It is responsible for the Kid Center and helps Kidlink to develop youth activities.”
Article 16 – Election Committee. 
The members approved to remove this article.
 
Article 17 – Audit. 
As article 16 has been removed, this article becomes article number 17.
 
Changes in article 9 about last due payment date and article 10 about the Annual Meeting time schedule, were not passed.
 
8. The Board’s Annual Report and Financial Statement.
 
The members got time to read the Board’s Annual Report and Financial Statement. 
 
9. Auditors review of the  Annual Report and Financial Statement
 
Christine Yannaka from Belgium approved the Board’s Annual Report and Financial Statement. The review signed by her has been sent to the chairman of the Kidlink Association, Stellan Kinberg.
 
10. Approving of the previous Board’s work
 
The members approved the previous Board’s work.
 
11. Setting of member dues
 
The members approved the  flexible membership fee suggested by the Board. The flexible member due follows the Gross National Income per capita (GNI) of each country as established by the World Bank. Members pay from 1 USD to 28 USD depending on where they live. 
 
12. Election of Treasurer for two years term
 
Treasurer nominations: Bonnie Thurber was elected as a treasurer for two years term.
 
13. Election of the other new Board members for three year term.
 
Board member nominations: Epi Sepulveda, Puerto RIco and Domenico Filippini, Italy were elected with a three year term.
 
14. Election of three deputy members for one year term.
 
As there were no nominations for deputy members, the Chairman tabled this discussion hoping we can come up with some interested deputy members sometime during the year.
 
15. Election of one auditor for one year term.
 
Christine Yannaka, Belgium, was elected as auditor.
 
16. Closing of the Annual Meeting.
 
The Chairman Bonnie Thurber closed the meeting on 13 May 2010.
 
 
 
 
Stellan Kinberg                                                    Dan Wheeler
Secretary                                                             Meeting Minutes Verifier

The Kidlink Association Board Constituent Meeting
Dated this 5th day of April, 2009, 14:00 GMT in Skype

Members attending this meeting are:
Stellan Kinberg, Jing Zhang, Pia Avolio de Martino, André Rombauts, Bonnie Thurber, Nicolò Ancellotti

    1. The meeting was called to order by Stellan Kinberg at 14:00 GMT
    2. The following Agenda was proposed and accepted by unanimously:
      1. Call to order
      2. Election of secretary
      3. Approval of last meeting minutes
      4. Acceptance of today’s agenda
      5. Officer election
      – Election of Treasurer
      – Election of Deputy Chairman
      – Election of System Committee representative
      Election of Registration Committee representative

      Election of Project Committee representative
      6. Other issues
      7. Next meeting
      8. Closing of the Meeting.

 

  • Bonnie Thurber was unanimously elected Secretary for this meeting
  • The approval of the minutes for the annual meeting was postponed because the minutes have not been completed.
  • Officer election (14:20 GMT)
    a. Election of Treasurer
    Qualifications: needs to be from Europe, as the treasurer sign for the association.

    Account Book is available on :
    http://spreadsheets.google.com/ccc?key=p1PMgP65ptkQNSrZMO-AudA

    Main work to be done in November-February.
    André Rombauts was nominated and unanimously elected Treasurer

 

b. Election of Deputy Chairman
Helps the Chairman with Agenda, docs, general issues

Pia Avolio de Martino was nominated and unanimously elected Deputy Chairman

c. Election of System Committee representative
Needs to be ready to jump in and do PHP and SQL admin.

BonnieThurber and André Rombauts were nominated and Bonnie Thurberunanimously elected as System Committee representative. André Rombauts,Andrea Simonetti, Stellan Kinberg, Pia Avolio de Martino, Jing Zhang,Graziella, and Dan are currently members of the system team.

d. Election of Registration Committee representative
Get a group of volunteers
to take care of registration and help develop security.

Jing Zhang was nominated and unanimously elected as RegistrationCommittee representative. All Board members and Epi Sepulveda arecurrently members of the registration team.

e. Election of Project Committee representative
Pia Avolio de Martino was nominated and unanimously elected

  • Other issues
    In lack of time, adjourned the meeting. Other issues will be discussed online and brought up in the next meeting.

 

 

  1. Next meeting (14.55)
    We will decide the next meeting via email. We discussed April 17 and April 19 at 13.00 or 14.00 GMT.
  2. Closing of the Meeting (15:00 GMT)
    The meeting was adjourned at 15:00 GMT

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