KA Constituent meeting Minutes 2008

Dated this 23rd day of November, 2008, 13:00 GMT

The Kidlink Association Constituent Meeting in Skype

  • Members in this meeting are:
    Zheng Jing, zjhren@gmail.com
  • Domenico Filippini, domenico.filippini@gmail.com
  • Kinberg Stellan, stellan@kinberg.net
  • Nicolò Ancelotti, nickanc93@gmail.com
  • Thurber Bonnie, bbt521@gmail.com
  • Avolio de Martino Pia, piasolo@hotmail.com

Not attending were
Basilio Grace, grace.basilior@gmail.com

Attending guests, interested in becoming a member
Dan Wheeler wheeledd@gmail.com

Meeting Agenda

  1. Call to Order – Opening
     The Interim Board Chairman, Stellan Kinberg, opened the Constituent meeting at 15:15 gmt with this speech:
    “The Interim Board has these members: Pia Avolio de Martino (Italy), Jing Zhang (China), Grace Brasilio (Peru), Domenico Filippini (Italy), Stellan Kinberg (Sweden), Bonnie Thurber (USA) and a “The Kidlink Project” youth representative, Nicolò Ancelotti (Italy). The Interim Board had its first meeting 9/11, had in total three meetings and in between the meetings have several hours been spent by the Board working for Kidlink.
    Kidlink urgently needs a new server and has not found a better solution than “Linode 1080” offered by www.linode.com. This fact made us take the step we do today, in order to get member dues according to the laws with a registered organization.
    The main purpose of this meeting is that, in order to register the association in Sweden, the interim Board has to agree about creating a new Association for “The Kidlink Project”, adopting an Association name, adopting Articles of Association, electing a Board that will be the authority until next Annual Meeting and finally in the minutes according to the AofA adopted, declaring who is to firm for the Association. The procedure is described in the art 18 of the Association Chapters.
    This is a meeting where only the Interim Board is allowed to vote. But interested members are welcome to listen and witness and will be given possibility by the chairman, to ask questions about the name and the Aofa, during the meeting. The aims of the Constituent meeting is not to host discussions. The interested members that have last minute remarks or arguments, e.g. AofA change proposals, are invited to make such proposals for the coming Annual Meeting.”
    The interim Board agreed with the chairman.
    Domenico asked about Grace who is not here with us. Our guest, Dan Wheeler offered himself before the meeting, to become member of the Board until the next Annual meeting, so the chairman proposed to procede with the meeting with the plan to elect Dan Wheeler as the seventh member in the Board.
    The interim Board agreed with the chairman.
  2. Election of meeting officers
    As this is not an ordinary interim Board meeting, we proceeded choosing a meeting chairman and secretary.
    Pia offered herself to become the chairman of the meeting and the Interim Board voted for her.
    Pia took over as chairman of the meeting.
    Stellan offered himself to become the secretary of the meeting and the Interim Board voted for him.
  3. Approval of last meeting minutes
    (see docid=dgfzmqq8_244cj3p4q5c)
    The last meeting minutes were approved by the Interim Board
  4. Acceptance of today’s agenda
    The Agenda is as follows:
    1. Call to order
    2. Election of meeting officers
    3. Approval of last meeting minutes
    4. Acceptance of today’s agenda
    5. A New Association
    6. Adopting of an Association name
    7. Adopting of the Association Articles of Association
    8. Election of the Association Board
    9. Board members authorized to firm for the Association
    10. Member dues payment
    11. Annual Meeting
    12. Closing of the Constituent Meeting.
    The Interim Board unanimously approved this agenda
  5. A new Association
    The Interim Board unanimously agreed about forming a new Association for “The Kidlink Project”
  6. Adopting of the Association Name
    The Interim Board unanimously agreed that the name of the Association shall be “The Kidlink Association”.
  7. Adopting of the Association Articles of Association
    The Meeting Chairman said: “The Articles of Association http://www.kidlink.org/english/association have been developed in English by the Team. The translation to Swedish has been done by Stellan Kinberg and the translation to Italian by Pia Avolio de Martino and Domenico Filippini. The Swedish authorities in order to registrate the association requires us to send a Swedish translation. Only Stellan Kinberg is to be responsible for the English Swedish translation. The Board invites members who know Swedish to read the translation and suggest changes in it to the next Annual meeting. The Association at the moment has no resources to pay an authorized English Swedish translator to verify the translation.”

    The interim Board agreed with the chairman.

    The Interim Board unanimously adopt the Chapters as presented in http://www.kidlink.org/english/association/aofa.html as the Chapter for the newly created “The Kidlink Association”.
  8. Election of The Association Board
    Meeting Chairman said that “We must now elect the Board of the Association. New in the Articles of Association is that we need to elect a deputy Chairman. The Interim Board has no deputy Chairman.”
    a. Reelection of the Interim Board
    Stellans proposed that we follow this procedure: “We reelect the interim Board actually present as is, to be the Board of “The Kidlink Association”. After having done this, we choose a Deputy Chairman among the three elected ordinary Board members and finally, we elect an ordinary member that will take over Grace’s chair.”
    The Interim Board unanimously voted to follow Stellan’s proposal.

    b. Election of Board Chairman
    The Interim Board unanimously elected Kinberg Stellan to be the Chairman in the “The Kidlink Association” Board.

    c. Election of Board Treasurer
    The Interim Board unanimously elected  Domenico Filippini to be the Treasurer in “The Kidlink Association” Board.

    d. Election of “The Kidlink Project” youth representative Board member
    The Interim Board unanimously elected  Nicolò Ancellotti to be “The Kidlink Project” youth representative in “The Kidlink Association” Board

    e. Election of three ordinary Board members
    The Interim Board unanimously elected Avolio de Martino Pia to be ordinary member in “The Kidlink Association”  Board.
    The Interim Board unanimously elected Zhang Jing to be ordinary member in “The Kidlink Association”  Board.
    The Interim Board unanimously elected Thurber Bonnie to be ordinary member in “The Kidlink Association” Board.

    f. Election of Board Deputy Chairman
    The Interim Board unanimously elected Avolio de Martino Pia to be the the Deputy Chairman in “The Kidlink Association”  Board

    g. Election of one ordinary Board member that take Basilio Grace chair
    The Interim Board unanimously elected Dan Wheeler to be seventh ordinary member in “The Kidlink Association” Board.
  9. Board members authorized to firm for the Association
    The Meeting Chairman said: “According to article 4 of the newly adopted Chapters for “The Kidlink Association” – “The chairman and the treasurer are those who firm for the Association. They are the official representatives for the Association in all legally-binding negotiations.”. As Kinberg Stellan has been elected by the Interim Board to be Chairman for “The Kidlink Association” and Filippini Domenico has been elected by the Interim Board to be Treasurer for “The Kidlink Association”, I find that Kinberg Stellan and Filippini Domenico have been elected to firm for the Association. Their names are to be written into the Appendix A of the Association Chapter as soon as possible.”
    The Board unanimously agreed about this.
  10. Member dues payment
    The Meeting Chairman said: “In order to be member in “The Kidlink Association” member dues must be paid.” She then asked “Does the newly formed Board agree about these member dues: standard membership: 30$, silver membership : 60$, gold membership : 100$ ?”
    The Board unanimously agreed about this proposal.

    The Meeting Chairman continued: “According to article 9, the membership dues for 2009 have to be paid before 31/1. But as Kidlink needs funds to pay for a new server, we kindly invite members to pay as soon as possible. Payments can be done to “Kidlink”, Stellan Kinberg to the banc Skandinaviska Enskilda Banken” Iban: SE5550000000050210027894  Bic: ESSESESS. Members can also pay with Paypal to stellan@kinberg.net. For other solutions contact stellan@kinberg.net When the payment has been sent, send immediately information about the member/donation payment to the treasurer. In order to be member of the Board, also the members of the Board are required to pay member dues. These are to be sent as soon as possible but not later than the seventh of December.”
    The Board unanimously agreed about this payment procedure.
  11. Annual Meeting
    The Meeting Chairman said: “The Annual Meeting will be held on Sunday, February 1, 2009 at 13:00 gmt. Annual Meeting Agenda, KA work programme and budget 2008/09 will be sent by email to members before January 1, 2009. Member motions must be sent to kidplan@listserv.nodak.edu before Sunday 18, 2009.”
    The Board unanimously agreed about this.
  12. Closing of the Constituent Meeting
    The Meeting Chairman closed the Constituent Meeting for
    “The Kidlink Association” at 14:19 GMT

BOARD MEMBERS SIGNATURES
Chairman                    Ordinary Board members
Kinberg Stellan                                Zheng Jing                                        Thurber Bonnie              Avolio de Martino
Lotta Svärdsg 4C                             Rm328,Bldg35,Peking Uni,                665 Brierhill Road         Via S Gottardo 58
41504 Göteborg                             Rd  Yiheyuan #5                                   Deerfield, IL 60016        90052 Monza
Sweden                                                100871 Beijing                               USA                                 Italy
+46 707 252765                             P  .R.China                                       +1 847 940 1892               +39 338 1051899                                                                      +86 15801543295

Deputy Chairman                 Youth representative                        
Wheeler Dan                                                          Ancellotti Nicolò
3315 Jefferson Avenue Unit 6                    Via Massarenti 4
Cincinnati OH 45220                                        46029 Suzzara
USA                                                                              Italy
+1 513 295 6240                        +39 334 9513005                                  

Treasurer

Filippino Domenico
Piazza Repubblica 1,
25020 Pralboino (Brescia)
Italy
+39-339 8922523